Privacy Policy

Last Updated: January 11, 2026

Welcome to BillGST ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our GST billing and inventory management software.

1. Information We Collect

1.1 Information You Provide

• Account Information: Name, email address, phone number, and business details when you register
• Business Data: GST number, business name, address, and other business-related information
• Transaction Data: Invoice details, customer information, product/service information, and payment records
• Store Configuration: UPI details, bank information, and business settings

1.2 Automatically Collected Information

• Usage Data: Information about how you use our application
• Device Information: Device type, operating system, browser type, and IP address
• Cookies and Similar Technologies: To enhance user experience and analyze usage patterns

2. How We Use Your Information

We use the collected information for:

• Providing and maintaining our billing and inventory management services
• Processing transactions and generating invoices
• Sending important notifications about your account and transactions
• Improving and optimizing our application's functionality
• Providing customer support and responding to your inquiries
• Ensuring compliance with GST regulations and tax laws
• Detecting and preventing fraud or unauthorized access
• Analyzing usage patterns to enhance user experience

3. Data Storage and Security

We implement industry-standard security measures to protect your data:

• Local Storage: Your business data is primarily stored locally on your device for offline access
• Cloud Backup: Optional cloud synchronization for data backup and multi-device access
• Encryption: Data transmission is encrypted using secure protocols (HTTPS/SSL)
• Authentication: Secure login systems to prevent unauthorized access
• Regular Updates: We regularly update our security measures to address emerging threats

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share specific information
• Service Providers: With trusted third-party service providers who assist in operating our application (e.g., hosting services, email delivery)
• Legal Compliance: When required by law, court order, or governmental regulations
• Business Transfers: In connection with any merger, acquisition, or sale of assets
• Protection of Rights: To protect our rights, property, or safety, or that of our users

5. Your Data Rights

You have the following rights regarding your data:

• Access: Request access to your personal data
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data (subject to legal retention requirements)
• Export: Export your business data in a portable format
• Opt-out: Unsubscribe from marketing communications
• Data Portability: Transfer your data to another service provider

6. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience. These include:

• Essential Cookies: Required for basic functionality and authentication
• Preference Cookies: Remember your settings and preferences
• Analytics Cookies: Help us understand how users interact with our application

You can control cookie preferences through your browser settings, but disabling certain cookies may limit functionality.

7. Third-Party Services

Our application may integrate with third-party services for enhanced functionality:

• Payment gateways for UPI and other payment processing
• Email services for sending invoices and notifications
• WhatsApp Business API for customer communication
• Analytics services to improve our application

These third parties have their own privacy policies, and we recommend reviewing them.

8. Children's Privacy

BillGST is designed for business use and is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete such information.

9. Data Retention

We retain your data for as long as necessary to provide our services and comply with legal obligations:

• Active Accounts: Data is retained while your account is active
• Tax Compliance: Transaction records may be retained for up to 7 years as required by Indian tax laws
• Deleted Accounts: Upon account deletion, we remove personal data within 90 days, except where legal retention is required

10. International Data Transfers

Your data is primarily stored within India. If data is transferred internationally, we ensure appropriate safeguards are in place to protect your information in accordance with Indian data protection laws.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes through:

• In-app notifications
• Email notifications to registered users
• Updates on our website with the "Last Updated" date

Continued use of BillGST after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: